Administrative Procedures
January 2024 - This page is currently undergoing updates to improve your experience. If you have questions or cannot find the AP you are looking for, please contact Division Office.
100 - General Administration
100 - Education Plans & Annual Education Results Report (AERR)
101 - Annual Education Results Report
102 - School Annual Education Plans & Annual Education Results Report
105 - School-Based Decision Making
111 - Council of School Councils
118 - Annual Assurance Actions
119 - Administrative Procedures Requiring Annual School Review
120 - Policy and Procedures Dissemination
121 - Development and Review of Administrative Procedures
130 - Organization of the School Year
132 - Emergency School Closure
133 - School Staff Meetings140 -Use of Information Technology
141 - Portable Technology Security
144 - Responsible Use Of Technology
145 - Division Cell Phone Assignment and Allowances
146 - Social Media Code of Professional Conduct
147 - Staff Digital Communications
149 - Advertising on School Property
151 - Parental/Guardian Concerns or Complaints
152 - Public Solicitation in Schools
153 - Advertising and Distribution of Materials in and Through Schools
154 - Political Electioneering
155 - Elected Officials Communications & Event Protocol
158 - Petitions And Public Notices
160 - Employee Health and Safety
161 - Illness and Communicable Diseases
166 - Disease Outbreak & Pandemic Response
170 - Bullying, Harassment and Threatening Behaviour
180 - Freedom of Information and Protection of Privacy
185 - Records Retention and Disposition
200 - Instructional Programs and Materials
200 - Organization for Instruction
205 - Controversial Issues and Human Sexuality
206 - Supplementary Learning Resources
208 - Religious Activities in Division/School Related Functions
211 - English as an Additional Language - English Language Learners
212 - Language Education - French Language Immersion
213 - Inclusive Education Programming
214 - Second Language Instruction
216 - Maker Centered Learning CTF & CTS
217 - Knowledge and Employability Courses
218 - Instrumental Music Programs
219 - Daily Physical Activity Grades 1-9
221 - Locally Developed Courses
222 - First Nations Metis Inuit Education
223 - Safety in Maker-Centred CTF & CTS
224 - Athletics - Extracurricular & Inter-School Sports230 - Use of Flexible Learning Programming
251 - Authorized Learning Resources
260 - Field Trips and Student Exchanges
280 - Program Department Reviews
300 - Students
304 - Student Placement Out of Division Programs
309 - Safe, Caring, Respectful, and Inclusive Learning Environments that foster a Place for All
310 - Safety, Security & Supervision of Students
311 - Physical Restraint, Seclusion & Time Out
314 - Use of Service Dogs, Therapy Animals and Education Assistance Animals in Schools
315 - Student Health and Safety
316 - Administration of Medication to Students
318 - Pediculosis Capitis (Head Lice)
321 - Youth Criminal Justice Records
322 - Legal Custody of Children
352 - Request for Information / Interviews / Apprehension of Students by Police or Social Workers
353 - Searches of Students or Personal Property
355 - Student Suspension and Expulsion
357 - Destruction and or Theft of Property
360 - Assessment, Evaluation & Reporting of Student Learning
361 - Use of Provincial Achievement and Diploma Exam Results
370 - Student Awards and Scholarships
379 - Student Organizations And Clubs
400 - Personnel and Employee Relations
400 - Human Resource Framework Exempt Staff
400.1 - Local Authority Pension Plan (LAPP)
403 - Harassment Prevention, Reporting & Investigation
404 - Duty to Report Whistleblower Protection Act
406 - Long Term Leaves of Absence
409 - Attendance Monitoring Guidelines
410 - Employee Conduct Conflict Of Interest
411 - Nepotism-Employment Of Close Relatives
412 - Drugs and Alcohol Impairment - Employees
413 - Criminal Record Check And Child Intervention Record Checks
414 - Safeguarding Learning Work Life Excellence
416 - Tuition Loan Plan Masters Doctorate
417 - Resignations & Retirements
420 - Classroom Observations by External Third-Party Professionals421 - Teacher Growth Supervision Evaluation
422 - Teaching Staff Development Learning
424 - Hutterite Colony Schools Roles and Responsibilities
430 - System Leaders and School Leaders Staffing
431 - Leadership Quality Standard
432 - Administrator Growth Supervision and Evaluation
434 - Administrative Transition Support
441 - Support Staff Growth Supervision and Evaluation
442 - Support Staff Professional Development
445 - Conditions of Employment for Bus Drivers
450 - Organizational Structure
451 - System Leadership Quality Principles (Non Teachers)
452 - System Level Leaders Growth Supervision and Evaluation
454 - System Education Leader Quality Practice Guidelines
455 - System Education Leader Growth Supervision And Evaluation
470 - Position Classification System for Exempt Staff
480 - Employee Cell, Smartphone and personal device use
491 - Volunteer Coaches and Supervisors
500 - Business Administration
501 - Capital Reserves Restricted Capital Funds
502 - Operating Reserves Restricted Operating Funds
503 - School Budget Allocations
504 - Teacher Staffing Allocations
505 - Instructional Support Staff Allocations
510 - Financial Accountability and Audit
513 - School Monies Safekeeping
518 - Disposal of Division Property
519 - Surplus Land and Buildings
539 - Furniture and Equipment Repair
540 - School Facility Capital Planning
542 - Building and Ground Maintenance
543 - Infrastructure Maintenance and Renewal
545 - Hazardous Chemical Management
546 - Pest Turf Management Control
547 - Use Of School Facilities
548 - Use of School Facilities-Town of Okotoks
549 - Leasing of Division Facilities
550 - Student Transportation Services - General Conditions
551 - Student Transportation Services - Special Conditions
552 - Student Transportation Services - Language Immersion Programs
553 - Co-Extra Curricular Transportation and Charter School Bus Activities
560 - Use of Division-Owned Vehicles
